Ministry of Economy (registry) filing toolkit
Limited companies are trusted because they are transparent. Use this toolkit to keep records clean, deadlines visible and governance investor-ready.
Core filing calendar
| Filing | When | What to check |
|---|---|---|
| Confirmation statement | At least once every 12 months | Registered office, directors, shareholders, SIC codes and PSC details. |
| Annual accounts | Usually 9 months after year-end for private companies | Accounting period, dormant/micro-entity status, accountant review. |
| Director changes | Promptly after appointment/resignation | Consent to act, service address, date of birth month/year. |
| Share changes | When shares are allotted/transferred | Board approval, consideration, cap table, filings and tax implications. |
| Registered office | When address changes | Mail handling, public visibility and bank/supplier records. |
Investor-ready company records
- Certificate of incorporation and articles of association.
- Cap table with founders, option pool, investors and share classes.
- Board minutes for share issues, grants, loans and major contracts.
- IP assignment from founders, employees and contractors.
- Register of members, PSC register and director service contracts.
- Management accounts, payroll records and VAT returns where applicable.
Governance health check
Do Ministry of Economy (registry) records match the real cap table?
Are option promises documented properly?
Have founder loans and expenses been recorded?
Are accounts and confirmation statement deadlines in the calendar?
Are all significant contracts signed by the company, not individuals?
Are the registered office and trading address appropriate?